Tendering Coordinator

Support in prequalification and proposal preparation, and work closely with the relevant technical departments for the collection, compilation, review, and submittal of the tenders.

What you will do

• Coordinate with clients during the process of tendering / pre-qualification / EOI for clarifications.

• Prepare generic proposal sections and tailor them to the requirements and scope of the proposal.

• Coordinate and follow up with the Finance Department during request/issuance / collection of bid bonds, bid bonds extension/ release.

• Review RfPs and technical and commercial proposals to ensure a comprehensive and compliant response against the requirements and evaluation criteria.

• Finalize, format, and compile pre-qualification/ EOI/ tender documents and coordinate approvals from management.

• Prepare pre-qualifications / EOIs / proposals, and coordinate with Tendering Manager, BD Manager, department heads, and other relevant departments (technical, HR, Finance) to obtain necessary information.

• Tailor tendering material, including expert CVs, project references, statements, and other documents.

• Keep legal documents and other relevant materials such as CVs, project sheets, projects contracts, and other documents up-to-date.

• Update existing pre-qualifications when needed

• Finalize NDAs, agreements, authorization letters, cover letters and coordinate with management and other relevant departments

Skills and Competencies

• Bachelors Degree in Engineering or Business, preferably Engineering

• Master’s Degree is a plus

• 3-5 years of experience in proposal preparation, preferably with a design / engineering consulting company

• Knowledge of engineering markets is a plus

• Familiarity with Microsoft Excel and PowerPoint is desirable

• Strong written and verbal English and Arabic communication skills

• Ability to work collaboratively in a team environment

• Highly organized, detail-oriented professional with a desire to simultaneously handle multiple projects in a fast-paced environment

• Considerable technical writing skills